Job Description

Summary

This is a full-time opportunity working in the Human Resources Department with the H2A team. Duties include but are not limited to, assisting in all areas of the H2A Program, various administrative and record-keeping activities. Specifically focused on the selection of company housing, payment of fees for said housing, and the assignment and coordination of all employees assigned to the employee housing.

Additional duties may include assistance with other areas in the human resources department.

Duties/Responsibilities

• Oversee company housing and meal vendors selection and ensure required housing and meal needs are met for all qualified employees.
• Identify and support in the selection of housing and meals of vendors. Housing selection will include the measurements of units to ensure they meet employee housing requirements.
• Create and Manage contracts and agreements with housing and catering vendors
• Implement, participate, monitor, and execute ongoing inspections in all areas ensuring safety and compliance for the residents.
• Assist with the coordination of housing set up and tear down across various departments and regions
• Serve as primary contact for all administrative tasks of company housing and meals as required.
• Manage invoices from housing and meal vendors, ensure receipt, and reconciliation to ensure accuracy and process for payment to authorized approvers and the company Accounts Payable department.
• Monitor and analyze occupancy levels, generate reports, and recommend strategies to meet goals.
• Manages housing contracts, assignments and room selection processes to ensure timely, accurate, and transparent services.
• Review and process assignment change requests, exceptions, and cancellations.
• Support the annual process of reviewing cost allocations for company housing.
• Respond to a high volume of inquiries via email, phone, or in person.
• Support the negotiation of contracts with vendors and service providers.
• Work with property management on compliance, inspections, resolving facility issues, repairs, and maintenance.
• Work closely with key stakeholders, including General Managers, to design company housing programs including meals programs as applicable.
• Assist in ensuring compliance with various entities including, U.S. Department of Labor, Federal & State. Ensure rules, regulations, and procedures related to employment, safety, and immigration & work visa requirements.
• Work closely with management and employees to improve work relationships, build morale, increase productivity, retention, and employee engagement.
• Perform various administrative tasks and complete special assignments and projects as required.

Knowledge, Skills, and Abilities

• At least 2 years prior experience in agricultural human resources or administering H-2A or similar immigration programs is highly desired; however, two years of administrative assistant experience is acceptable.
• Proficiency in English and Spanish required (including reading and writing).
• Proficient with Microsoft Office Suite (e.g., Excel, Word, Outlook, PowerPoint, SharePoint) software with excellent computer skills and proficiency.
• Highly organized, strong multitasker, with project management skills.
• Ability to prioritize tasks, act with integrity, professionalism, and confidentiality. Must be able to work independently in a rapidly changing environment.
• Act as a reliable and supportive team member. Must be approachable and helpful.
• Excellent verbal and written communication skills, interpersonal, organizational, and time management skills.
• Strong negotiation skills to facilitate lease agreements and resolve disputes effectively
• Bachelor’s degree or equivalent desired.

Physical Demands/Work Environment

• Prolonged periods of sitting at a desk and working on a computer.
• Light to moderate lifting (up to 40 pounds).
• Reaching, stooping, pulling, pushing, and manual dexterity.
• Operating a computer, calculator, copier, and keyboard involves repetitive hand arm movement.
• Must be able to access and navigate each department at the company’s facilities.
• Must be able to handle multi-tasks and work in a fast-paced environment with frequent interruptions.
• Must get along with others, providing excellent customer service within all service levels of the organization.

Equal Opportunity Employer (EOE)

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

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