Job Description

The Human Resources Assistant performs various HR functions, including, but not limited to, the onboarding process, new hire orientation, background checks/drug testing process, and clerical tasks such as scanning, copying, and faxing. Assisting with special projects and the department with various assignments.

Essential Job Functions

• Responsible for onboarding new hires and the I-9 onboarding process (E-Verify).
• Responsible for the EEO1 process and reports.
• Responsible for the OIG process.
• Responsible for maintaining personnel files, payroll records, and benefit files.
• Responsible for preparing and conducting New Hire Orientation.
• Responsible for the UAF process.
• Responsible for scanning documents into Laserfiche for new hires, Changes of Status, FMLA, Leave, Investigations, WC, and new centers.
• Assist with the Background checks and Drug Testing process.
• Responsible for preparing and conducting New Hire Orientation.
• Responsible for processing Change of Status.
• Responsible for answering Employee Services department calls and distributing faxes.
• Assist the HR team with any clerical duties related to initiatives and special projects.
• Under deadlines or staff shortages, assist the department as needed.
• Ongoing projects as needed / Additional duties as assigned.

Other Essential Tasks/Responsibilities/Abilities

• Must be consistent with Femwell’s core values.
• Must demonstrate commitment to high professional ethical standards and a diverse workplace.
• Must have excellent listening skills.
• Must have the ability to maintain reasonably regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards and organization attendance policies and procedures.
• Must maintain compliance with all personnel policies and procedures.
• Must be self-disciplined, organized, and able to effectively coordinate and collaborate with team members.
• Communication Skills: Must be able to communicate effectively with employees at all levels, vendors, and clients. Must have excellent verbal and written communication skills.
• Interpersonal Skills: Must be able to relate well to all kinds of people, using diplomacy and tact. Maintains a positive work atmosphere by behaving and communicating in a manner that enables rapport with employees, co-workers, and supervisors.
• Results-Oriented: Can be counted on to meet goals successfully; is consistently a quality performer; very bottom-line oriented; maintains the highest possible standards for work product and performance.
• Adaptability and Flexibility: Must be detail-oriented, have excellent multitasking, time management, organizational skills/abilities, and be able to meet deadlines and work under pressure. Ability to manage and prioritize multiple projects and tasks efficiently.
• Client Focused: Must be dedicated to meeting the expectations and requirements of internal and external customers; establishes and maintains effective relationships with customers and gains their trust and respect. Clients are defined as employees, management, physicians, and other departments.

Education, Experience, Skills, and Requirements

• Proficiency in Windows environment, Word, and Excel.
• High School Diploma required.
• At least 1 year of HR experience required.
• Hybrid rotation schedule and/or onsite as needed.

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